HOW TO SYSTEMATISE YOUR NEW BIZ: PART ONE

If you’re an entrepreneur or business owner in the early stages of getting your biz baby off the ground and out into the world, you’ll know this to be oh-so-true.

Often, you are too busy working in your business, to work on it.

In other words, you get so bogged down in having to accomplish the more mundane but crucial tasks — such as sending quotes and invoices, answering emails, packing orders and connecting with your social media following — that you have barely any time or energy to dedicate to serving your tribe, growing your biz and doing what you do best: creating and delivering your products or offerings.

You know, the stuff that really lights you up and fuels the purpose behind your work.

Indeed, if you’re flying solo in your biz or in the early stages of a start up, you’re usually forced to do just about everything yourself — particularly if you’re bootstrapping — and so it seems impossible to take your biz up a notch when you’re wearing what seems like hundreds of hats and juggling a bazillion tasks.

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It all falls on you.

You feel like you’ll never be free.

But want to know something? Freedom loves systems. 

And by systems, we don’t necessarily mean computer systems and software programs.  We’re talking about identifying and performing your business tasks in a documented, organised, planned and consistent manner.

As your new biz begins to gain traction and starts to grow, it’s absolutely crucial to systematise, automate and streamline as many tasks and to-dos as possible, so that everything is running like a well-oiled machine from early on and you’re maximising your potential to grow and succeed in the future.

In this two-part series, we’re sharing with you some of the reasons why you should systematise your new business, and how you can do it, in order to manage your time and resources effectively and scale and work smarter — not harder!

WHY YOU SHOULD SYSTEMATISE YOUR NEW BIZ

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You’ll save time

Taking a little time early on to document and systematise some of your routine business tasks will be a huge time-saver in the long run. Furthermore, automating certain tasks, where possible removes the need for ‘people power’, which ultimately frees you up to focus on other responsibilities. 

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You’ll save money

Time is money — so if you’re saving one, chances are you’ll be able to save on the other! Creating more time to focus on delivering products and services and developing the biz, you’re also creating opportunities to increase the bottom line!

NO3

You’ll be able to delegate

As your business expands and your team grows, you can share your documented systems with ease and easily delegate the tasks that are weighing you down. Having an established ‘User Manual’ for various parts of your business will make life so much easier for yourself and any new team members.

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You’ll simplify your work day

Implementing systems and processes will simplify your daily to-do list by taking the guess work out of most tasks. You’ll know exactly what you need to do — and when — consistently, easily and reliably.
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You’ll be able to focus on what you do best

Freeing yourself from the more mundane and tedious tasks allows you to save your skills and creative energy to focus on the essence of your business and honour your vision and goals.NO6

You can be proactive

Systems allow you to see what’s ahead and  prepare or react accordingly.

NO7You’ll have more freedom

When you’re an entrepreneur or own your own business, it feels like you spend every waking hour simply getting everything done. It can be all-consuming. However, systematisng elements of your biz that can either be delegated to an automated program or team member frees you up to take time away from the business to rest and recuperate. It allows your biz to stay running — even if you’re not there.

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You’ll be able to scale your business

If you don’t have to be stuck in the daily grind of work and its more monotonous tasks, you’ll have more capacity to develop your business and focus on growing and expanding. It also gives you more time to plan where you want your business to go in the future and actually implement the steps you need to take to get there.

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WHICH ELEMENTS OF MY BIZ CAN I SYSTEMATISE?

Of course, not all business activities are or can be made ‘routine’ — be there are plenty that can be systemised.

It’s wise to sit down and brainstorm what is relevant to your business and identify what you can streamline or automate — but here are some example elements of a business that you may be able to consider and make more efficient:

Office and admin

  • Filing
  • Ordering office supplies
  • Emails auto replies
  • Client appointment scheduling
  • Data backups

Bookkeeping

  • Invoicing
  • Quotes
  • Payments
  • Monthly Reporting

 Sales and Marketing

  • Tracking and analytics
  • eCommerce
  • Social Media posting
  • Website Content Management
  • Content marketing

Want to know more? Stay tuned. Now that we’ve shared with you the ins and outs on why and what you should systematise when it comes to your new biz — we’ll be back next week with some step-by-step guidance on how you can do it!

In the meantime, if you’ve established some effective systems and processes within your biz, share with us in the comments below!

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